Covid 19 Virus Pandemic

Collection of Personal Data - Privacy Notice

We are recording the names and contact details of every person who comes into church premises.

This information will be used to enable NHS Scotland to contact you, as part of its Test and
Protect program, should you have been in the church at the same time as someone who
has tested positive for the Covid 19 virus.

Your data may be shared with NHS Scotland if required for contact tracing, but will not be
used for any other purpose.

It will not be retained by us for longer than 28 days, and will be held and disposed of in a
safe and secure manner.

We are asked to undertake this data collection as it is important for public health and
safety. It also helps us protect the wellbeing of our congregation. However, you have the
right to request that your personal data should not be held or processed by the church, as
well as to change any details you consider have been incorrectly recorded.

If you have any questions you wish to raise, please contact the Church Manager.
A full privacy notice is available on our website at .

Thank you for your co-operation

Covid-19 Privacy Notice
Collection of personal data –

For the health and safety of the congregation, visitors and staff of this church, we are
recording the name and contact details of everyone who enters in order to support NHS
Scotland’s Test and Protect strategy in relation to the coronavirus public health
epidemic. This will involve the gathering and, when necessary, the sharing of
information with NHS Scotland as the responsible body for Test and Protect, enabling
them to contact you should you have been in church premises around the same time as
someone who has tested positive for coronavirus. Contacting people who might have
been exposed to the virus is an important step in stopping the spread.
The sole purpose for which we are collecting personal data is to assist with NHS
Scotland’s Test and Protect Your data will not be used for any other purpose. We will
only share your data when it is requested directly by NHS Scotland.  This will only be in
the unlikely event there is a cluster of coronavirus cases linked to the venue. Information
will be transferred securely to NHS National Services Scotland who will use the data to
contact trace those who were in the establishment at the same time as the positive case,
and will provide guidance and support to those who may be advised to self-isolate.
Read  further information on the NHS Scotland Test and Protect strategy on the NHS
Scotland website ( ).
Type of data collected
Along with the date of your attendance, we will only collect the following personal data:
Your name
Contact telephone number (mobile or landline)
If you do not have a telephone number, you have the option to provide:
Your postal address
Your email address
Lawful basis for collecting this data
Under data protection law, GDPR Article 6(1), we have a number of lawful bases that
allow us to collect and process personal information. In this case, the lawful basis for
processing your data is 'legitimate interests'.
Broadly speaking 'legitimate interests' means that we can process your personal
information if we have a genuine and legitimate reason and we are not harming any of
your rights and interests.
Our legitimate reason for processing your data is to assist with NHS Scotland’s Test and
Protect strategy in relation to the coronavirus public health epidemic. Before sharing any
information we will carefully consider and balance any potential impact on you and your

Data retention period
Your personal data will be retained only for the purposes stated in this privacy notice and
will be held by us for no more than 4 weeks (28 days), in line with guidance from the
Church of Scotland. All personal data will be held and disposed of in a safe and secure
Your rights
As defined in the data protection law, GDPR Article(s) 12-23, you have the following
the right to be informed about the collection and use of your personal data, as
outlined above.
the right to erasure. If at any point within the 28 days after your visit you decide
you’d like us to delete the personal data you provided, please advise us and we
will delete all information related to you.
the right to object to us processing your personal data. If you do so, we will
delete all the personal data we hold in relation to you.
the right to rectification. If the information held is in any way incorrect, you can
contact the Trustees of the General Assembly of the Church of Scotland as data
controllers and request that the information be rectified. The contact details are
set out below.
In certain circumstances exemptions to these rights may apply.  Further information is
available on the Information Commissioner’s Office website .
Complaint procedure
If you consider that your personal data has been misused or mishandled by us, you can
raise this with the data controller. In this instance, the data controller is the Trustees of
the General Assembly of the Church of Scotland. They may be contacted through the
Law Department at the Church of Scotland at This email address is being protected from spambots. You need JavaScript enabled to view it. or by
letter to: Data Protection Officer, Church of Scotland, 121 George Street, Edinburgh
EH2 4YN.
If you remain dissatisfied you can make a complaint to the Information Commissioner,
who is an independent regulator. The Information Commissioner can be contacted at:
Information Commissioner’s Office Wycliffe House
Water Lane
Cheshire SK9 5AF
Telephone: 0303 123 1113
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Any complaint to the Information Commissioner is without prejudice to your right to
seek redress through the courts.




Privacy Notice

Purpose of this Notice
This Privacy Notice outlines the way in which the Congregation will use personal information provided to us.  Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.

The Congregation recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. The Congregation, jointly with the Presbytery of Edinburgh is the data controller, because we decide how your data are processed and for what purpose.  Contact details for us are provided below.

How we use information
We use the information you give to us:


  • * to administer membership records, including a Communion Roll and Supplementary Roll;
  • * for pastoral care purposes;
  • * in relation to participation in Congregational activities ;
  • * to provide you with information about news, events, and activities within the Congregation or the wider Church of Scotland;
  • * to provide the services of a parish church to the local community;
  • * to fulfill contractual or other legal obligations;
  • * to manage our employees;
  • * to further our charitable aims, for example through fundraising activities;
  • * to maintain our accounts and records (including the processing of Gift Aid applications);
  • * if CCTV is in place we have this for the prevention and detection of crime.

Disclosure of information
The Congregation will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party outwith the Church of Scotland without your consent unless we are obliged or permitted to do so by law.
Basis for processing personal information
The Congregation processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.

We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose. 

Storage and security of personal information
The Congregation will strive to ensure that personal information is accurate and held in a secure and confidential environment.  We will keep your personal information for as long as you are a member or adherent or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly.   We may also keep it for statistical purposes but if so we will only use it for that purpose.  When the information is no longer needed it will be securely destroyed or permanently rendered anonymous. 

Getting a copy of your personal information
You can request details of the personal information which the Congregation holds about you by contacting us using the contact details given below. 

Inaccuracies and Objections
If you believe that any information the Congregation holds about you is incorrect or incomplete or if you do not wish your personal information to be held or used by us please let us know.  Any information found to be incorrect will be corrected as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it.  There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.
If we are processing your data on the basis of your explicit consent, you can withdraw your consent at any time.  Please contact us if you want to do so.

Contact us
You can contact us by getting in touch with the Session Clerk, (vacancy) or the Roll Keeper or any member of the Business Committee.

How to complain
You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Congregation.  You can contact the ICO via its website at or at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Contact Information

Mayfield Salisbury Parish Church,
18 West Mayfield,

0131 667 1522 / 0780 801 1234

This email address is being protected from spambots. You need JavaScript enabled to view it.
Scottish Charity Number: SC000785


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